There has been rapid adoption of more automated processes within the office environment in the last two years. In many cases, this is because businesses have had to adapt to having fewer people in a space and improve processes to stay competitive in the current highly challenging economic landscape.
In light of business challenges, many organizations have moved away from manual visitor management systems in favor of Visitor Management Solutions because of the wide range of benefits, including increased control, safety, and efficiency.
Visitor Management Solutions offer a host of benefits, including:
- Better Data Handling
- Automated Check-in Process
- Improved Building Security
- Integrated Health Screenings
- Better Health Safety
- Improved Efficiencies and Productivity
- Better Work Environment
- Reduced Costs
- Better Visitor Experience
- Better Tracking of Service Providers
Let’s dig into what visitor management is and its benefits.
What is a Visitor Management System?
A Visitor Management System is a digitally integrated solution that allows organizations to streamline and automate the visitor management process. The technology allows for simplified and superior visitor registration, badging, tracking, and management.
What Are the Advantages of Visitor Management
Visitor management is a vital process for any organization. It provides maximum control over the workplace and increases visibility, safety, and efficiency.
Here are a few of the top advantages of Visitor Management:
Automated Check-in Process
Visitors can be pre-registered by anyone authorized to use the system to fill out much of the pertinent information before entering the facility. Pre-registered visitors can receive visit details before coming on-site. This can include an email with meeting details with a QR code attached. This saves time filling in a visitor registration form onsite and queueing to receive a visitor badge upon arrival.
Improved Building Security
A Visitor Management System provides increased safety through visitor authentication that can help identify and screen out individuals that might be prohibited from entering the building or restrict visitors to certain areas.
Integrated Health Screenings
Health screenings are important to protect the health and wellbeing of staff and visitors. A Visitor Management System allows an organization to pre-screen a visitor for health risks such as having a fever before entering and possibly exposing others to viral threats.
Better Health Safety
Visitor Management systems also provide better health safety practices by decongesting waiting areas and creating a faster and more touchless check-in process.
Improved Efficiency and Productivity
A burdened front office can manage other tasks more efficiently with a streamlined check-in process. Vendors, service providers, and visitors all get to their intended destination more quickly so that more gets done.
Improved Work Environment
An article published by Inc, stated that by reducing workplace distractions, 75% of employees are more productive, 57% have increased motivation, and 49% are overall happier at work.
Reduced Costs
It is estimated that it takes approximately 3-5 minutes to complete a manual visitor check-in process. Of course, that time increases with more complicated and involved check-ins and ones involving completing paperwork having to engage multiple times while managing additional visitors. Simplifying the process decreases the time investment and costs.
Better Visitor Experience
A more streamlined experience allows staff to concentrate on more personal interaction with visitors, clients, or customers. According to Accenture, brands must remember that every interaction people and businesses have with them elicits emotion. Whether good, bad, happy, or sad, the feelings people experience are then associated with that brand- Often indefinitely.
Better Tracking of Service Providers
It is difficult to track how long a service provider spends on-premises in a busy environment. Using visitor management makes it easier to ensure that billed hours match work hours.
Better Information Handling
Manually collecting, managing, and removing sensitive visitor information requires techniques and experience that frequently lead to a single point of failure. Adopting a Visitor Management System is a smarter option to manage visitor data safely.
Visitor Management Near Me?
Sierra Group conveniently serves most areas of California and the Dallas/Fort Worth, Houston, and surrounding communities in Texas and recommends Brivo VM and Envoy VM at the enterprise level.
As a united, multi-disciplined service-focused company specializing in electronic physical security, we have a unique 360° perspective that gives us the ability to help you meet your specific security needs with laser precision.
If you are looking for a security integration and management company or are interested in learning more about Brivo or Envoy Visitor Management Systems, please contact us. Our goal is to help you reach yours.
About Sierra Group
As a united, multi-disciplined service-focused company specializing in electronic physical security, we have a unique 360° perspective that gives us the ability to help you meet your specific security needs with laser precision.
If you are looking for a security integration and management company or are interested in learning more, please contact us. Our goal is to help you reach yours.
Learn more about the Sierra Group difference here, or reach out to us at:
Chris Jeske
ESD Manager
818-266-7462 (cell)
1-(888)-880-4949 ext. 230
cjeske@callsierra.com
www.callsierra.com
